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Understanding your responsibilities as an Authorised Examiner

An Authorised Examiner (AE) has a range of responsibilities. These include:

• The training and suitability of staff
• Maintenance of the premises, facilities and test equipment at all vehicle testing stations (VTS's) for which they are responsible
• Giving access to Vehicle and Operator Services Agency (VOSA) employees and its contractors for checks and testing of the premises, equipment and staff
• Making sure MOT documents are correctly stored and access to smart cards (which need to be inserted into the electronic MOT test system) is only given to eligible users
• Ensuring tests are conducted properly and to the correct standards
• Telling VOSA if any significant changes are made to the business or the way it operates within seven working days

The guide will be useful if any of the following apply:
• You are a new AE applying for a new site
• You are a new AE applying for an existing site
• There has been a variation to your AE status - such as a new partner joining or leaving a partnership

Equipment requirements for Authorised Examiner status

Any individual, company or partnership that applies for Authorised Examiner (AE) status must ensure that any equipment used for MOT testing is kept in good working order and calibrated, where required, with current operating instructions.

The equipment you will need will depend on what classes of vehicle you will be testing and the type of authorisation you are seeking. For example, wheel play detectors are only necessary when you use an automated test lane (ATL) or one-person test lane (OPTL) to test class IV, VL and VII vehicles.

Withdrawal or refusal of Authorised Examiner status and how to appeal

You will be notified in writing if the Vehicle and Operator Services Agency (VOSA) intends to refuse your application for Authorised Examiner (AE) status.

If this happens, you may appeal in writing to your local VOSA office within 14 days of receiving the notification. You may also request an informal hearing.

Should no appeal be made within 14 days, VOSA will write to you confirming its refusal to authorise your application.

Withdrawal of AE status

If you are approved as an AE but the service you are giving is found to have shortcomings, VOSA may take disciplinary action. In serious cases, it can also stop you operating as a vehicle testing station (VTS).

Where authorisation of an AE has ceased for disciplinary reasons, then anyone applying for AE status at the same VTS must be able to prove that they are sufficiently independent from the parties the action was taken against.

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